Email is the most efficient, cost-effective, and quick way empirevdr.com to communicate information. It’s an instant and convenient alternative to traffic jams for face-to-face meetings and delays in postal mail interruptions of fax machines and busy telephone lines. However when it comes to sharing confidential documents, email’s ease of use masks its inherent risks.
Once your personal information has left your server, there is no way to restrict where it goes or who is viewing it. Even if your email is protected with encryption, which adds an additional layer of security, it might not be protected from the kind of “man-in-the-middle” attacks that could occur if a person was to intercept your email message while it is in transit.
The most effective option is to employ an outside service that specializes in secure document exchange, ensuring that your customers’ confidential documents will never fall into in the wrong hands. Secure document exchange allows you to monitor the users and editors of your customer’s data.
If you have to send confidential information, an NDA that is supportive could aid in managing the risks. For instance limit the amount of personal information you provide to the minimum necessary to finish your job and avoid putting them in multiple emails. Make use of a password-protected file instead of attaching it to an email. You can also include an assurance of confidentiality in your emails. Whatever method you decide to use, be sure to clearly describe your expectations to the recipients of confidential information in your NDAs.